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2.33.160 – Competitive bidding or pricing required

The City shall comply with all requirements of Illinois Compiled Statutes “Purchasing and Public Works Contracts in Municipalities of Less than 500,000” (65ILCS 5/8-9) requiring competitive bidding.  All other purchases of, and contracts for supplies and contractual services, in excess of twenty-five  thousand dollars ($25,000) and all sales of personal property which has become obsolete and/or unusable shall, except as specifically provided in this chapter, be based wherever possible on competitive bids, unless otherwise authorized by the City Council.  In all events State statutory requirements shall be followed in connection with all sales and purchases.

For purchases of goods or services exceeding $5,000 or if, in the determination of the Purchasing Manager, a specific purchase, contract, or contractual service involves a high level of vendor response, service effort or resource allocation, specialized technical knowledge, expertise, or skill and ability, the Purchasing Manager shall, in consultation with the heads and other officials of the Using Agencies, determine the specifications and/or qualifications necessary to provide the goods or services required.  The Purchasing Manager shall utilize a competitive pricing (CP) process by soliciting quotes from qualified vendors to procure the goods or services necessary at the most beneficial terms to the city.  In such instances, the Purchasing Manager shall use his best efforts to obtain at least 3 independent proposal responses from qualified potential vendors.  If the purchase or contract amount is greater than $25,000 the results of the CP process shall be submitted to the City Council for approval.  In all events State statutory requirements shall be followed in connection with all sales and purchases.

(2013-M-21: § 4; 2006-M-11: § 1; 1989-M-100: § 1; 1988-M-69: § 1; 1985-M-42: § 1; 1982-M-67: § 1; 1979-M-37: § 8)